Umwanya w’akazi wa Senior Project Assistant (IBM) at International Organization for Migration (IOM): (Deadline 25 August 2022)

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Senior Project Assistant (IBM) at International Organization for Migration (IOM): (Deadline 25 August 2022)


Open to Internal and External Candidates Only

Position Title Senior Project Assistant (IBM)
Duty Station IOM Kigali, Rwanda
Classification General Service Staff, Grade G7 (UN salary Scale for GS staff)
Type of Appointment One Year fixed term, Twelve (12) months with possibility of extension
Estimated Start Date As soon as possible


Closing Date 25th August 2022
Reference Code VN2022/12 – RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


Under the supervision of Senior IBM Regional Programme Manager, the selected candidate will provide specialized support on the implementation of the EU-funded project “Secure Cross-border Social, Economic and Commercial Activities in the Great Lakes Region”, as well as act as a focal point and liaison with the Ministry of Trade in Rwanda (MINICOM).

Core Functions / Responsibilities: 

On project implementation:

  1. Provide specialized assistance to the Senior IBM Regional Programme Manager on the overall implementation of the project activities and contribute to building synergies with other programmatic areas.
  2. Map relevant agencies for the provision of project related capacity building support and participate in the development of criteria to select the most suitable agencies;
  3. Design and implement capacity assessments to identify current levels of knowledge and information needs of project stakeholders;
  4. Coordinate the implementation of capacity building activities, including training preparation, development of training materials and logistical arrangements.
  5. Organize meetings, workshops and trainings for project stakeholders and partners, including making the necessary financial and logistical arrangements and coordinate with border concerned officers;
  6. Liaise with other IOM staff members on administration, financial, logistics and operational matters in support of project activities.;
  7. Prepare monthly and quarterly reports of activities as per IOM standards and provide ad hoc reports  to MINICOM as it may be required.
  8. Identify and document good practices and lessons learned; and support the development of new projects.

On the liaison with MINICOM:

  1. Act as a focal point with MINICOM for issues related to cross border trade in the district of Rusizi. Support the liaison with project stakeholders, including governmental officials, UN representatives, NGOs and other implementing partners.
  2. Research, compile and analyze trade data (Trade volumes and trends in numbers of traders crossing the border), including ICBT data at Rusizi borders and advise the Ministry of Trade and Industry. Contribute to market analysis information that support traders on both sides to further identify opportunities
  3. Coordinate Joint border committees (JBCs) between Rwanda and  DRC;
  4. Facilitate timely feedback to ICBTs on concerns critical to their business operations and in respect to new emanating policies and guidelines in both Rwanda and DRC and raise to the attention of the district authorities and MINICOM disputes amongst traders that may need a mediation and peaceful resolution.
  5. Provide on ground information and guidance on ways to enhance social cohesion among border communities working closely with district officials.
  6. Contribute to the development of Standard Operations Procedures (SOP), policies and strategies related to cross border trade.
  7. Perform other duties as may be assigned.

Required Qualifications and Experience


  • Bachelor’s degree in Economics with four years of relevant professional experience. International Relations, Development, Law, Political or Social Sciences, or
  • related field from an accredited academic institution of relevant professional experience with five  (5 ) years of relevant experience.


  • Work Experience with governmental, inter-governmental organisations or Non-Governmental organisations, especially in the field of migration.
  • Sound experience in liaising with governmental counterparts in Rwanda.
  • Knowledge of cross border trade both formal and informal in the region with an understanding of DRC –Rwanda trade trends or the Greatlakes trade facilitation.
  • Good understanding of regional trade blocks especially ICGL, EAC and COMESA region.


  • Attention to details and good coordination skills.
  • Well-developed interpersonal and communication skills.
  • Very good writing skills.


  • Fluency in English and Kinyarwanda is required (oral and written).
  • Working knowledge of French and Swahili is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
  • Delivering results: Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
  • Managing and sharing knowledge: Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
  • Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
  • Communication: Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).

How to apply:

Interested candidates are invited to submit their applications to by 25th August 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names 

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period:

From 12th August 2022 to 25th August 2022



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