Umwanya w’akazi wa Administrative Liaison Officer at GAKENKE DISTRICT: (Deadline 18 August 2022)

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Administrative Liaison Officer at GAKENKE DISTRICT: (Deadline 18 August 2022)

Job description

– Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
– Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
– Handle correspondences intended for/from the District’s Executive Secretary;
– Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
– Serve as minutes taker to all meetings chaired by the District Executive Secretary;
– Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
– Manage the Office of the Executive Secretary and handle his/her visitors;
– Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
– Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors.

Minimum Qualifications

  • Bachelor’s Degree in Public Administration

0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

  • Bachelor’s Degree in Sociology

0 Year of relevant experience

  • Bachelor’s Degree in Management

0 Year of relevant experience

  • Bachelor’s Degree in Law

0 Year of relevant experience

  • Bachelor’s Degree in Social Work

0 Year of relevant experience

  • Secretarial Studies, Office Management

0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity
  • Strong critical thinking skills and excellent problem solving skills.
  • Inclusiveness
  • Accountability
  • Communication
  • Teamwork
  • Client/citizen focus
  • Professionalism
  • Commitment to continuous learning
  • Knowledge of customer care satisfaction
  • Time management skills
  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
  • Knowledge in Office management
  • Computer knowledge (word processing, excel spreadsheets, power point presentations)
  • Excellent Communication, Organizational, and Interpersonal Skills

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