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Administrative Liaison Officer at GAKENKE DISTRICT: (Deadline 18 August 2022)
Job description
– Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
– Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
– Handle correspondences intended for/from the District’s Executive Secretary;
– Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
– Serve as minutes taker to all meetings chaired by the District Executive Secretary;
– Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
– Manage the Office of the Executive Secretary and handle his/her visitors;
– Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
– Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors.
Minimum Qualifications
- Bachelor’s Degree in Public Administration
0 Year of relevant experience
- Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
- Bachelor’s Degree in Sociology
0 Year of relevant experience
- Bachelor’s Degree in Management
0 Year of relevant experience
- Bachelor’s Degree in Law
0 Year of relevant experience
- Bachelor’s Degree in Social Work
0 Year of relevant experience
- Secretarial Studies, Office Management
0 Year of relevant experience
Competency and Key Technical Skills
- Integrity
- Strong critical thinking skills and excellent problem solving skills.
- Inclusiveness
- Accountability
- Communication
- Teamwork
- Client/citizen focus
- Professionalism
- Commitment to continuous learning
- Knowledge of customer care satisfaction
- Time management skills
- Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
- Knowledge in Office management
- Computer knowledge (word processing, excel spreadsheets, power point presentations)
- Excellent Communication, Organizational, and Interpersonal Skills
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