Umwanya w’akazi wa Administrative Assistant ku bitaro bya Masaka (Deadline 17 August 2022)

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Administrative Assistant at MASAKA DISTRICT HOSPITAL: (Deadline 17 August 2022)

Job description

  1. Type correspondence reports and other documents;
    2. Maintain office files;
    3. Open and distribute the mail;
    4. Take minutes at meetings;
    5. Distribute minutes;
    6. Coordinate repairs to office equipment;
    7. Maintain confidential records and files of senior management meeting;
    8. Maintain records of decisions;
    9. Prepare documents and reports on the computer;
    10. Prepare agendas for senior management meeting;
    11. Record minutes and submit minutes for approval;
    12. Welcome and assist visitors;
    13. Answer phones;
    14. Ensure weekly duty roster is respected;
    15. Direct calls and respond to inquiries;
    16. Submit monthly, quarterly and annually report to the supervisor;
    17. Perform other related duties as required.

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

0 Year of relevant experience

  • Advanced Diploma in Office Management

0 Year of relevant experience

  • Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

  • Bachelor’s Degree in Management

0 Year of relevant experience

  • Bachelor’s Degree in Office Management

0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

0 Year of relevant experience

  • Bachelor’s Degree in Sociology

0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity
  • Strong critical thinking skills and excellent problem solving skills.
  • Inclusiveness
  • Accountability
  • Communication
  • Teamwork
  • Client/citizen focus
  • Professionalism
  • Commitment to continuous learning
  • Office management skills
  • Resource management skills
  • Problem solving skills
  • Decision making skills
  • Time management skills
  • Risk management skills
  • Results oriented
  • Digital literacy skills
  • Analytical skills;
  • Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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