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Administrative Assistant at MASAKA DISTRICT HOSPITAL: (Deadline 17 August 2022)
Job description
- Type correspondence reports and other documents;
2. Maintain office files;
3. Open and distribute the mail;
4. Take minutes at meetings;
5. Distribute minutes;
6. Coordinate repairs to office equipment;
7. Maintain confidential records and files of senior management meeting;
8. Maintain records of decisions;
9. Prepare documents and reports on the computer;
10. Prepare agendas for senior management meeting;
11. Record minutes and submit minutes for approval;
12. Welcome and assist visitors;
13. Answer phones;
14. Ensure weekly duty roster is respected;
15. Direct calls and respond to inquiries;
16. Submit monthly, quarterly and annually report to the supervisor;
17. Perform other related duties as required.
Minimum Qualifications
- Advanced Diploma in Secretarial Studies
0 Year of relevant experience
- Advanced Diploma in Office Management
0 Year of relevant experience
- Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
- Bachelor’s Degree in Public Administration
0 Year of relevant experience
- Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
- Bachelor’s Degree in Management
0 Year of relevant experience
- Bachelor’s Degree in Office Management
0 Year of relevant experience
- Bachelor’s Degree in Business Administration
0 Year of relevant experience
- Bachelor’s Degree in Sociology
0 Year of relevant experience
Competency and Key Technical Skills
- Integrity
- Strong critical thinking skills and excellent problem solving skills.
- Inclusiveness
- Accountability
- Communication
- Teamwork
- Client/citizen focus
- Professionalism
- Commitment to continuous learning
- Office management skills
- Resource management skills
- Problem solving skills
- Decision making skills
- Time management skills
- Risk management skills
- Results oriented
- Digital literacy skills
- Analytical skills;
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
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