Secretary to DAF at Ministry of Sports: (Deadline 8 June 2022)
Job description
- Receive record and distribute incoming and outgoing email and correspondences to different recipients and ensure effective follow-up;
• Request on time office materials for finance unit;
• Receive and orient people in respect of their department related enquiries and ensure best customer care;
• To Forward documents submitted by the Finance to their respective units;
• Take minutes of the meetings of the unit;
• Make logistical preparations for all meetings with the Director of Finance;
• Establish and maintain a filling system and ensure its Implementation;
• Develop a tracking system for support provided to sports federations and Association and ensure timely financial reporting;
• Hold the classification of documents and correspondence for the Finance department;
• Perform any other duty assigned by the supervisor which aligned with the mission.
· Minimum Qualifications
- Advanced Diploma in Secretarial Studies
0 Year of relevant experience
- Advanced Diploma in Office Management
0 Year of relevant experience
- Bachelor’s Degree in Public Administration
0 Year of relevant experience
- Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
- Bachelor’s Degree in Sociology
0 Year of relevant experience
· Competency and Key Technical Skills
- Integrity
- Strong critical thinking skills and excellent problem solving skills.
- Inclusiveness
- Accountability
- Communication
- Teamwork
- Client/citizen focus
- Professionalism
- Commitment to continuous learning
- Resource management skills
- Analytical skills
- Problem solving skills
- Decision making skills
- Time management skills
- Risk management skills
- Results oriented
- Knowledge of office management
- Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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