Job Position of Secretary to DAF at Ministry of Sports: (Deadline 8 June 2022)

Secretary to DAF at Ministry of Sports: (Deadline 8 June 2022)

Job description

  • Receive record and distribute incoming and outgoing email and correspondences to different recipients and ensure effective follow-up;
    • Request on time office materials for finance unit;
    • Receive and orient people in respect of their department related enquiries and ensure best customer care;
    • To Forward documents submitted by the Finance to their respective units;
    • Take minutes of the meetings of the unit;
    • Make logistical preparations for all meetings with the Director of Finance;
    • Establish and maintain a filling system and ensure its Implementation;
    • Develop a tracking system for support provided to sports federations and Association and ensure timely financial reporting;
    • Hold the classification of documents and correspondence for the Finance department;
    • Perform any other duty assigned by the supervisor which aligned with the mission.

·         Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

0 Year of relevant experience

  • Advanced Diploma in Office Management

0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

  • Bachelor’s Degree in Sociology

0 Year of relevant experience

·         Competency and Key Technical Skills

  • Integrity
  • Strong critical thinking skills and excellent problem solving skills.
  • Inclusiveness
  • Accountability
  • Communication
  • Teamwork
  • Client/citizen focus
  • Professionalism
  • Commitment to continuous learning
  • Resource management skills
  • Analytical skills
  • Problem solving skills
  • Decision making skills
  • Time management skills
  • Risk management skills
  • Results oriented
  • Knowledge of office management
  • Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage

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